Using Microsoft® Publisher 2010

Get comfortable with simple techniques that you can use to create professional-looking documents. Don't just read about it: see it, hear it, with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book you get online access anywhere with a web connection-no books to carry, updated content, and the benefit of video and audio learning. Way more than just a book, this is all the help you'll ever need...where you want, when you want! learn fast, learn easy, using web, video, and audio Show Me video walks through tasks you've just got to see-including bonus advanced techniques Tell Me More audio delivers practical insights straight from the experts Media Table of Contents 6 Chapter 1: An Introduction to Publisher 2010 21 Show Me Media 1.1—Installing Microsoft Office 2010 30 Show Me Media 1.2—Uninstalling Microsoft Office 2010 32 Tell Me More Media 1.3—How Different Is Publisher 2010 from Publisher 2007? 36 Chapter 2: Getting Started with Publisher 2010 37 Show Me Media 2.1—Creating a New Document 38 Show Me Media 2.2—Grid Guides 43 Show Me Media 2.3—Using Ruler Guides 47 Show Me Media 2.4—Creating a Document from a Template 60 Show Me Media 2.5—Saving Your Document 65 Tell Me More Media 2.6—Do You Really Need Guides and Rulers? 66 Chapter 3: Working with Visual Elements 67 Show Me Media 3.1—Creating a Text Box 70 Show Me Media 3.2—Working with Fonts 75 Show Me Media 3.3—Picture Styles and Shapes 78 Show Me Media 3.4—Fill Effects 86 Show Me Media 3.5—Creating 3-D Shapes 91 Tell Me More Media 3.6—Avoiding Visual Element Overkill 99 Chapter 4: Designs and Layouts 101 Show Me Media 4.1—Creating a Calendar 104 Show Me Media 4.2—Creating a Postcard 107 Show Me Media 4.3—Creating a Custom Color Scheme 111 Show Me Media 4.4—Using WordArt 116 Tell Me More Media 4.5—More Design Ideas 123 Chapter 5: Working with Longer Documents 125 Show Me Media 5.1—Linking Text Boxes 128 Show Me Media 5.2—Creating Master Pages 132 Show Me Media 5.3—Importing Word Documents 136 Show Me Media 5.4—Text Wrapping 144 Tell Me More Media 5.5—Keeping Large Documents Reasonable 153 Chapter 6: Tables 155 Show Me Media 6.1—Creating a Table 159 Show Me Media 6.2—Formatting Tables and Cells 171 Show Me Media 6.3—Importing Spreadsheets 175 Show Me Media 6.4—Creating a Chart 181 Tell Me More Media 6.5—The Practicality of Using Spreadsheet Data in Publisher 181 Chapter 7: Finalizing Your Publisher Document 183 Show Me Media 7.1—Adjusting Design Elements 192 Show Me Media 7.2—Adding Metadata 195 Show Me Media 7.3—Adding Business Information 196 Show Me Media 7.4—Design Checking 201 Tell Me More Media 7.5—Final Thoughts on the Design Checker 201 Chapter 8: Printing Your Documents 203 Show Me Media 8.1—Choosing a Color Model 213 Show Me Media 8.2—Using Spot Color 216 Show Me Media 8.3—Using the Pack and Go Wizard 220 Tell Me More Media 8.4—Considerations for Commercial Printing 222 Chapter 9: Publishing Online 223 Show Me Media 9.1—Creating a Simple Website 226 Show Me Media 9.2—Adding Elements to a Web Page 234 Show Me Media 9.3—Creating a Full-Blown Website 238 Tell Me More Media 9.4—Your Options for Web Development 247 Chapter 10: Bulk Mailing Techniques 249 Show Me Media 10.1—Filtering 255 Show Me Media 10.2—A Basic Mail Merge 261 Show Me Media 10.3—E-mail Merge 267 Tell Me More Media 10.4—The Importance of Reviewing Your Documents Before Merging Business Data 272 Table of Contents 8 Introduction 17 1 An Introduction to Publisher 2010 21 What Is Microsoft Publisher? 23 Getting Started 24 System Requirements 24 Minimum Hardware Requirements for Office 2010 25 System Requirements for Publisher 2010 26 Operating System Requirements 26 My Recommendations 26 Verifying Your System's Hardware 27 Installing Office 2010 28 What's New in Publisher 2010 32 The Ribbon 32 How Documents Are Displayed 34 Going Backstage 34 Printing 34 PDF and XPS Support 34 Image Controls 35 Minor Improvements 36 What's Up with Web Mode? 36 2 Getting Started with Publisher 2010 37 Using Publisher for the First Time 37 Creating a New Document 37 Page Margins 38 Custom Margins 39 Grid Guides 41 Built-In Guides 43 Ruler Guides 43 High-Precision Guides 45 Using Multiple Ruler Guides 46 Enabling and Disabling Rulers 48 Enlarging Rulers 48 Changing the Units of Measurement 49 Moving Rulers 49 Moving the Zero Mark 51 Page Orientation 53 Page Sizes 54 Page Backgrounds 56 Templates 56 Web- Based Templates 57 Locally Installed Templates 59 The Anatomy of a Template-Based Document 60 Changing Templates 61 Creating a Custom Template 61 Saving Your Documents 63 Alternative Document Types 63 Creating a New Document 65 Opening a Publisher Document 66 3 Working with Visual Elements 67 Text Boxes 67 Creating a New Text Box 68 Entering Text into a Text Box 69 Fonts 70 Purchasing Fonts 70 Typography 72 Installing a Font 72 Previewing a Font 73 Formatting Pictures 76 Transparency 76 Picture Styles and Shapes 78 Changing a Picture 78 Picture Captions 79 Changing a Caption's Color 80 Going Beyond Simple Colors 81 Gradients 82 The Texture Tab 83 Patterns 84 Photos 84 Tint 86 Clip Art 87 Clip Art Key Words 88 Copyright Issues 89 Shapes 90 Adding a 3-D Effect 91 Coloring a Shape 92 Layering 93 Other Objects 95 Drawings 96 Equations 98 4 Designs and Layouts 101 Calendars 101 Additional Customizations 103 Postcards 106 Greeting Cards 108 Additional Visual Elements 108 Color Schemes 109 Word Art 112 Creating Building Blocks 121 5 Working with Longer Documents 125 Text Boxes Revisited 126 Formatting 126 Linking Text Boxes 127 Navigating Text Boxes 128 Layout Strategies 129 Master Pages 129 Additional Master Page Options 133 Importing Microsoft Word Documents 134 Adding Images to the Document 136 Word Documents with Images 141 Wrapping Text Around Images 141 Irregularly Shaped Images 145 Formatting Text Boxes 148 Text Fitting 148 Text Direction 149 Hyphenation 150 Alignment 150 Columns 150 Word Art Lite 151 Drop Cap 151 Number Styles 153 6 Tables 155 What Are Tables? 155 Creating Tables 156 Formatting Tables 157 Resizing a Table 157 Fill Effects 159 Borders 159 Table Rotation 162 Text Wrapping 163 Cell Alignments and Margins 164 Table Design 167 Table Formats 167 Table Layout 167 Inserting Rows and Columns 168 Deleting Rows and Columns 169 Diagonals 169 Merging and Splitting Cells 169 Importing Excel Spreadsheets 171 Importing a Spreadsheet 172 Importing Excel Charts 176 Importing an Existing Chart 181 7 Finalizing Your Publisher Document 183 A Visual Inspection 183 Proofreading Techniques 184 Adjusting Document Spacing 185 Use a Compact Font 185 Text Boxes 186 Overlapping Frames 187 Coming Up Short 188 Test Printing the Document 192 Document Metadata 193 Working with Metadata 194 The Design Checker 197 Creating PDF and XPS Files 201 8 Printing Your Documents 203 Design Checking Your Document 203 Printing Documents Yourself 204 Basic Printing 204 Professional Printing 206 What Will the Job Cost? 207 How Long Will It Take? 208 How Long Will It Take to Correct Printing Mistakes? 208 Is There Anything That You Won't Print? 208 In What Format Should Materials Be Submitted? 209 Color Models 209 Grayscale 210 RGB 210 HSL 211 CMYK 211 PANTONE 211 Choosing a Color Model 212 Offset Printing 212 What a Printing Company Expects 217 Packaging Your Print Job 218 How to Save on Printing Costs 220 Stock 220 File Preparation 221 Quantity 221 Ink Colors 221 Deadlines 221 Use the Correct Printing Device 222 9 Publishing Online 223 Creating a Website 224 The Anatomy of a Web Page 226 Enhancing a Web Page 228 More Hyperlinking Techniques 230 Bookmarks 233 Editing Hyperlinks 235 Changing a Hyperlink's Appearance 235 Using a Web Template 236 Working with the Template 237 Previewing Your Website 237 The Web Tab 238 Hot Spot 238 Navigation Bar 239 Form Controls 241 HTML Code Fragment 242 Web Page Options 242 Publishing Your Website 244 Acquiring a Domain Name 245 Choosing a Hosting Company 245 DNS Entries 246 Uploading Your Website 247 10 Bulk Mailing Techniques 249 Mail Merge 249 Creating the Recipient List 251 Adding Merge Fields to Your Document 257 Performing the Mail Merge 259 Alternative Data Sources 261 Email Merge 264 The Recipient Experience 267 Snail Mail 267 Index 273 A 273 B 273 C 273 D 273 E 274 F 274 G 275 H 275 I 275 L 275 M 276 N 276 O 276 P 276 R 277 S 278 T 278 U 278 V 278 W 279 X 279 Z 279