The No-nonsense Guide to Archives and Recordkeeping (Facet No-nonsense Guides)

This practical how-to-do-it guide is ideal for professionals involved in the management of archives and records, especially if they are just starting out or without formal training. The book covers all aspects of recordkeeping and archives management. It follows the records’ journey from creation, through the application of classification and access techniques, evaluation for business, legal and historical value and finally to destruction or preservation and access in the archive. Based on the internationally renowned training days run by the author and her business partner, The No-nonsense Guide to Archives and Recordkeeping deals with records and archives in all formats. It utilizes checklists, practical exercises, sample documentation, case studies and helpful diagrams to ensure a very accessible and pragmatic approach, allowing anyone to get to grips with the basics quickly. The book is divided into four main work areas: current records: including creation, filing, classification and security records management: including aims, risks, planning, preparation and delivery archives management: including collecting policies, intellectual property rights, appraisal, digitization and outreach archival preservation: including policy, disaster prevention and repositories. This one-stop-shop will be essential for a wide readership including archives and records assistants, librarians, information managers and IT professionals responsible for archives and records and managers of archives staff. This practical how-to-do-it guide is ideal for professionals involved in the management of archives and records, especially if they are just starting out or without formal training. The book covers all aspects of recordkeeping and archives management. It follows the records’ journey from creation, through the application of classification and access techniques, evaluation for business, legal and historical value and finally to destruction or preservation and access in the archive.Based on the internationally renowned training days run by the author and her business partner, __The No-nonsense Guide to Archives and Recordkeeping__ deals with records and archives in all formats. It utilizes checklists, practical exercises, sample documentation, case studies and helpful diagrams to ensure a very accessible and pragmatic approach, allowing anyone to get to grips with the basics quickly.The book is divided into four main work areas:* current records: including creation, filing, classification and security * records management: including aims, risks, planning, preparation and delivery * archives management: including collecting policies, intellectual property rights, appraisal, digitization and outreach * archival preservation: including policy, disaster prevention and repositories. This one-stop-shop will be essential for a wide readership including archives and records assistants, librarians, information managers and IT professionals responsible for archives and records and managers of archives staff. Title page Contents List of figures, tables and checklists Acknowledgements Introduction 1 Concepts and context Archives and records: concepts and terminology Record media and formats Types of archive repository The archives and records scene Working with records and archives Record creators and archive users Round-up Notes 2 Managing current records Introduction Creation Filing, classification and file naming Use and tracking Security Vital records in offices Round-up Note 3 Records management Introduction Information management Justifying records management Planning the records management programme Surveying Policy and procedures, implementation guidance The role of legislation, regulation and standards Developing retention schedules Non-current recordkeeping systems Disposal Managing vital records Handling legacy records Initial review and ongoing audit Round-up Notes 4 Archives management Introduction Collecting policies Acquisition Intellectual property rights for archives Accessioning Appraisal Arrangement and description Finding aids Automation and digitization Access Advocacy Working with volunteers Round-up Notes 5 Archival preservation Introduction Policy and strategy Creation conditions Surveys Storage requirements Packaging, handling and access Creation and use of surrogates Disaster prevention and emergency planning Conservation requirements Preservation of digital records Round-up Note Conclusion Select bibliography Index "This book is written for all those working in archives and records management, especially those without formal training, but also people managing archives and records management staff and those working closely with archives and records management, such as IT professionals, librarians and museum curators. It is intended as a practical how-to-do-it guide to managing archives and records and covers all aspects of recordkeeping and archives management following the records' journey through the lifecycle. Because of this, the chapters are not of equal length, but divide into the four main work areas: current records; records management; archives management; and archives preservation. The book deals with records and archives in all formats and unless specifically mentioned as paper or digital, the guidance is format-neutral. Reference to 'corporate' records is not intended in the narrow private enterprise sense, but rather the more general 'body corporate'. Similarly when 'business is mentioned, it is in the sense of the wider work and goals of any organization"--Introduction. A how-to-do-it guide to all aspects of archives and records management from creation of records through to making them accessible as archives. Based on the internationally renowned training days run by the author this deals with all materials including born-digital and digitized, photographs and audio-visual. Utilizing checklists, practical exercises, sample documentation, case studies and helpful diagrams the authors ensure a very accessible and pragmatic approach allowing anyone to get to grips with the basics quickly. Topics Basic Concepts Recordkeeping Records management Archives management Preservation This one-stop-shop is ideal for practitioners globally involved in the practical management of archives and records, especially if they are just starting out or without formal training, including archives and records assistants, librarians, information managers and IT professionals responsible for archives and records and managers of archives staff.