Microsoft 365 Administration Cookbook, 2nd Edition: Enhance your Microsoft 365 productivity to manage and optimize its apps and services

Cover Title Page Copyright and Credits Dedication Foreword Contributors Table of Contents Preface Chapter 1: Microsoft 365 Setup and Basic Administration Technical requirements Accessing the admin centers Getting ready How to do it... How it works... See also Setting up PowerShell Getting ready How to do it... How it works... There’s more... See also Viewing and filtering the Microsoft 365 roadmap Getting ready How to do it... How it works... See also Discovering upcoming changes via Microsoft 365 Message center Getting ready How to do it... How it works... There’s more... See also Opening a service request Getting ready How to do it... How it works... Monitoring service request status Getting ready How to do it... How it works... There’s more... Adding a domain Getting ready How to do it... How it works... There’s more... See also Changing the domain for users Getting ready How to do it... How it works... See also Assigning a license to a user Getting ready How to do it... How it works... There’s more... See also Assigning a license to a group Getting ready How to do it... How it works... See also Customizing navigation of the admin center Getting ready How to do it... How it works... Personalizing your admin center home page Getting ready How to do it... How it works... There’s more... Chapter 2: Microsoft 365 Identity and Roles Technical requirements Creating a new user Getting ready How to do it... How it works... There’s more... See also Importing users in bulk Getting ready How to do it... How it works... There’s more... See also Creating a new Microsoft 365 group Getting ready How to do it... How it works... There’s more... See also Enabling security defaults (MFA) in Entra ID Getting ready How to do it... How it works... There’s more... See also Exporting users Getting ready How to do it... How it works... There’s more... See also Managing guest users Getting ready How to do it... How it works... There’s more... See also Creating a user template Getting ready How to do it... How it works... There’s more... See also Restricting users from creating new Microsoft 365 groups Getting ready How to do it... How it works... There’s more... See also Assigning the User Administrator role Getting ready How to do it... How it works... There’s more... See also Managing admin roles in the Microsoft 365 admin center Getting ready How to do it... How it works... There’s more... See also Chapter 3: Administering Microsoft 365 with PowerShell Technical requirements Getting a list of all available commands Getting ready How to do it... How it works... There’s more... See also Creating a user Getting ready How to do it... How it works... There’s more... See also Disabling a user Getting ready How to do it... How it works... There’s more... See also Changing user settings or profile information Getting ready How to do it... How it works... There’s more... See also Getting a list of all users with user properties Getting ready How to do it... How it works... There’s more... See also Changing a user password Getting ready How to do it... How it works... There’s more... See also Connecting via PowerShell to SharePoint Online Getting ready How to do it... How it works... There’s more... See also Creating a SharePoint Online site Getting ready How to do it... How it works... There’s more... See also Adding a new site admin to all SharePoint Online sites Getting ready How to do it... How it works... There’s more... See also Restoring a deleted OneDrive site Getting ready How to do it... How it works... There’s more... See also Hiding Microsoft 365 groups from the Global Address List Getting ready How to do it... How it works... There’s more... See also Preventing external senders from emailing internal Microsoft 365 groups Getting ready How to do it... How it works... There’s more... See also Chapter 4: Managing Exchange Online Technical requirements Creating a new user with a mailbox Getting ready How to do it... How it works... There’s more... See also Creating a mail-enabled security group Getting ready How to do it... How it works... There’s more... See also Creating an Exchange Online shared mailbox Getting ready How to do it... How it works... There’s more... See also Creating a distribution list Getting ready How to do it... How it works... There’s more... See also Creating a dynamic distribution list Getting ready How to do it... How it works... There’s more... See also Creating an Exchange-specific retention policy Getting ready How to do it... How it works... There’s more... See also Creating a mail flow rule Getting ready How to do it... How it works... There’s more... See also Configuring spam filter policies Getting ready How to do it... How it works... There’s more... See also Creating room and equipment resources Getting ready How to do it... How it works... There’s more... See also Enabling ATP features Getting ready How to do it... How it works... There’s more... See also Chapter 5: Setting Up and Configuring Microsoft Search Technical requirements Creating an acronym Getting ready How to do it... How it works... There’s more... See also Creating a bookmark Getting ready How to do it... How it works... There’s more... See also Importing bookmarks in bulk from CSV Getting ready How to do it... How it works... There’s more... See also Adding a location Getting ready How to do it... How it works... There’s more... See also Adding a Q&A result Getting ready How to do it... How it works... There’s more... See also Setting up usage of Microsoft Search in Bing Getting ready How to do it... How it works... There’s more... See also Assigning Search Administrator and Search Editor roles Getting ready How to do it... How it works... There’s more... See also Using Search Insights dashboard reports Getting ready How to do it... How it works... There’s more... See also Chapter 6: Administering OneDrive for Business Technical requirements Enabling external sharing Getting ready How to do it... How it works... There’s more... See also Configuring external sharing permission levels Getting ready How to do it... How it works... There’s more... See also Restricting sharing to specific domains Getting ready How to do it... How it works... There’s more... See also Enabling local sync of files Getting ready How to do it... How it works... There’s more... See also Restricting local syncing to PCs on specific domains Getting ready How to do it... How it works... There’s more... See also Setting up compliance safeguards Getting ready How to do it... How it works... There’s more... See also Providing individuals access to another user’s OneDrive content Getting ready How to do it... How it works... There’s more... See also Setting the default share link type Getting ready How to do it... How it works... There’s more... See also Adjusting all users’ default storage allocation and retention periods Getting ready How to do it... How it works... There’s more... See also Migrating data using the SPMT Getting ready How to do it... How it works... There’s more... See also Chapter 7: Configuring Power Platform Technical requirements Creating a new Power Platform environment Getting ready How to do it... How it works... There’s more... See also Creating a Dataverse database Getting ready How to do it... How it works... There’s more... See also Restricting certain connectors in Power Apps and Power Automate from accessing business data Getting ready How to do it... How it works... There’s more... See also Using Analytics to explore usage, failures, and performance in Microsoft Power Platform Getting ready How to do it... How it works... There’s more... See also Installing an on-premises data gateway Getting ready How to do it... How it works... There’s more... See also Restricting users from installing on-premises data gateways Getting ready How to do it... How it works... There’s more... See also Restricting Power BI’s Publish to web (anonymous share) ability to specific security group members Getting ready How to do it... How it works... There’s more... See also Auditing Power BI embed codes created by your organization Getting ready How to do it... How it works... There’s more... See also Configuring a default logo, cover image, and theme for Power BI Getting ready How to do it... How it works... There’s more... See also Chapter 8: Administering SharePoint Online Technical requirements Creating a new site Getting ready How to do it... How it works... There’s more... See also Deleting a site Getting ready How to do it... How it works... There’s more... See also Limiting external sharing abilities Getting ready How to do it... How it works... There’s more... See also Setting stricter external sharing settings for a specific site Getting ready How to do it... How it works... There’s more... See also Setting the default share link type Getting ready How to do it... How it works... There’s more... See also Configuring site collection storage Getting ready How to do it... How it works... There’s more... See also Importing data from network locations using the Migration Manager or SPMT Getting ready How to do it... How it works... There’s more... See also Hiding the subsite creation button Getting ready How to do it... How it works... There’s more... See also Designating a site as a hub site and associating other sites with it Getting ready How to do it... How it works... There’s more... See also Restricting access by IP address Getting ready How to do it... How it works... There’s more... See also Chapter 9: Managing Microsoft Teams Technical requirements Creating a team Getting ready How to do it... How it works... There’s more... See also Creating a Team policy Getting ready How to do it... How it works... There’s more... See also Configuring meeting settings Getting ready How to do it... How it works... There’s more... See also Creating a Meeting policy Getting ready How to do it... How it works... There’s more... See also Creating an Events policy Getting ready How to do it... How it works... There’s more... See also Creating a Messaging policy Getting ready How to do it... How it works... There’s more... See also Applying a policy (Team/Meeting/Messaging) to specific users Getting ready How to do it... How it works... There’s more... See also Configuring Teams setup policies Getting ready How to do it... How it works... There’s more... See also Configuring external access Getting ready How to do it... How it works... There’s more... See also Configuring guest access Getting ready How to do it... How it works... There’s more... See also Reviewing all teams and their owners Getting ready How to do it... How it works... There’s more... See also Chapter 10: Managing Viva Engage Technical requirements Understanding admin roles for Viva Engage Getting ready How to do it... How it works... There’s more... See also Pinning Viva Engage in Teams Getting ready How to do it... How it works... There’s more... See also Assigning the Corporate Communicator role to a user Getting ready How to do it... How it works... There’s more... See also Customizing the look of your Viva Engage network Getting ready How to do it... How it works... There’s more... See also Creating a Viva Engage community Getting ready How to do it... How it works... There’s more... See also Creating a dynamic Viva Engage community Getting ready How to do it... How it works... There’s more... See also Restricting posts in the All Company community Getting ready How to do it... How it works... There’s more... See also Chapter 11: Configuring and Managing Users in Microsoft Entra ID Technical requirements Creating and populating Microsoft Entra ID Getting ready How to do it... How it works... There’s more... See also Adding branding to the Entra ID sign-in page Getting ready How to do it... How it works... There’s more... See also Adding a privacy statement to the Entra ID sign-in page Getting ready How to do it... How it works... There’s more... See also Adding SSO for an application Getting ready How to do it... How it works... There’s more... See also Getting direct sign-on links for organizational apps Getting ready How to do it... How it works... There’s more... See also Installing and connecting to the Microsoft Graph SDK via PowerShell Getting ready How to do it... How it works... There’s more... See also Adding/removing users via PowerShell in Microsoft Graph Getting ready How to do it... How it works... There’s more... See also Creating an Access review report in Entra ID Getting ready How to do it... How it works... There’s more... See also Reviewing and completing an Access review report in Entra ID Getting ready How to do it... How it works... There’s more... See also Enabling self-service password reset Getting ready How to do it... How it works... There’s more... See also Chapter 12: Understanding Microsoft Defender Technical requirements Creating a threat protection policy Getting ready How to do it... How it works... There’s more... See also Setting up a Safe Links policy Getting ready How to do it... How it works... There’s more... See also Setting up a Safe Attachments policy Getting ready How to do it... How it works... There’s more... See also Accessing and reviewing an organization’s Secure Score Getting ready How to do it... How it works... There’s more... See also Complying with Secure Score security configuration recommendations Getting ready How to do it... How it works... There’s more... See also Assigning permissions for non-IT users to Microsoft Defender Getting ready How to do it... How it works... There’s more... See also Monitoring Microsoft Defender reports Getting ready How to do it... How it works... There’s more... See also Utilizing threat investigation and response capabilities Getting ready How to do it... How it works... There’s more... See also Chapter 13: Understanding the Microsoft Purview Portal Technical requirements Viewing a report on all users who have accessed a specific SharePoint file Getting ready How to do it... How it works... There’s more... See also Accessing Microsoft’s HIPAA business associate agreement Getting ready How to do it... How it works... There’s more... See also Creating a DLP policy to protect content with HIPAA-protected data detected Getting ready How to do it... How it works... There’s more... See also Using DLP to automatically report HIPAA incident reports Getting ready How to do it... How it works... There’s more... See also Creating a custom sensitive information type based on keywords Getting ready How to do it... How it works... There’s more... See also Creating a DLP policy for content with custom keywords in the name or subject Getting ready How to do it... How it works... There’s more... See also Tuning a DLP policy’s sensitivity Getting ready How to do it... How it works... There’s more... See also Creating a retention policy to retain content for seven years Getting ready How to do it... How it works... There’s more... See also Creating and using an eDiscovery case Getting ready How to do it... How it works... There’s more... See also Assigning permissions for non-IT users to Microsoft Purview Getting ready How to do it... How it works... There’s more... See also Using Communication Compliance to identify potential policy violations in messages Getting ready How to do it... How it works... There’s more... See also Chapter 14: Monitoring Microsoft 365 Apps and Services Technical requirements Finding at-risk users Getting ready How to do it... How it works... There’s more... See also Creating alerts for specific activities performed by users in OneDrive Getting ready How to do it... How it works... There’s more... See also Reviewing mail handling to see spam and malware history Getting ready How to do it... How it works... There’s more... See also Identifying your least active SharePoint sites Getting ready How to do it... How it works... There’s more... See also Analyzing search activity throughout Microsoft 365 Getting ready How to do it... How it works... There’s more... See also Checking service health status and known issues Getting ready How to do it... How it works... There’s more... See also Checking general usage data for Microsoft 365 apps and services Getting ready How to do it... How it works... There’s more... See also Checking Teams usage and user activity Getting ready How to do it... How it works... There’s more... See also Monitoring Power Apps and Power Automate usage and activity Getting ready How to do it... How it works... There’s more... See also Appendix Useful resources Renew a license Upgrade a license Purchase licenses Compare additional services Compare Microsoft 365 subscriptions Purchase a subscription Index Other Books You May Enjoy Make the most out of your investment in Microsoft 365 apps and services with this Microsoft 365 cookbook for IT administrators Key Features • Discover how Microsoft 365 collaboration apps seamlessly integrate with other Microsoft products like Microsoft Entra ID, Purview, Defender, and Power Platform • Use PowerShell to automate tasks and improve your overall efficiency in Microsoft 365 • Uncover best practices for managing Microsoft 365 apps and services Book Description Step into the world of Microsoft 365 administration with this comprehensive second edition of the Microsoft 365 Administration Cookbook. Leveraging the expertise of Nate Chamberlain, a Microsoft 365 expert who has helped millions through his books, blog, and YouTube channel, this book breaks down complex administration tasks into manageable, bite-sized recipes. Covering everything from setting up your tenant to mastering identity roles, this edition also highlights the power of PowerShell to boost your capabilities. You’ll learn how to manage communication, collaboration, security, compliance, and more within Microsoft 365. Packed with practical recipes for both common and advanced administrative tasks, you’ll gain expertise in managing SharePoint Online and Microsoft Teams, and refining user management with Microsoft Entra ID. You’ll also learn how to configure Viva Engage, fortify your defenses with Microsoft Defender, and ensure compliance with Microsoft Purview. By the end of this book, you’ll have sharpened your administrative skills, gleaned actionable insights, and learned best practices. Whether you’re a veteran admin looking for innovative solutions or a newcomer building a solid skill set, this cookbook is an indispensable resource for your professional growth. Who is this book for? This book is for IT professionals tasked with Microsoft 365 administration. Whether you’re new to Microsoft 365 administration or just looking for ideas, this cookbook offers step-by-step recipes and detailed guidance to enhance your organization’s app and service management and productivity. This new edition will also help you stay up to date with the latest features and capabilities in Microsoft 365. What you will learn • Understand the different Microsoft 365 subscription options and their differences • Explore the apps and services currently available on Microsoft 365 for your organization • Simplify app configurations and administrative tasks with easy-to-follow recipes • Administer Microsoft 365 identities and groups securely and efficiently • Manage Microsoft 365 apps and services such as SharePoint and Microsoft Teams to maximize their value in your organization • Automate user account provisioning in Microsoft Entra ID using PowerShell and Microsoft Graph Make the most out of your investment in Microsoft 365 apps and services with this Microsoft 365 cookbook for IT administrators Key Features• Discover how Microsoft 365 collaboration apps seamlessly integrate with other Microsoft products like Microsoft Entra ID, Purview, Defender, and Power Platform• Use PowerShell to automate tasks and improve your overall efficiency in Microsoft 365• Uncover best practices for managing Microsoft 365 apps and services Book DescriptionStep into the world of Microsoft 365 administration with this comprehensive second edition of the Microsoft 365 Administration Cookbook. Leveraging the expertise of Nate Chamberlain, a Microsoft 365 expert who has helped millions through his books, blog, and YouTube channel, this book breaks down complex administration tasks into manageable, bite-sized recipes.Covering everything from setting up your tenant to mastering identity roles, this edition also highlights the power of PowerShell to boost your capabilities. You’ll learn how to manage communication, collaboration, security, compliance, and more within Microsoft 365. Packed with practical recipes for both common and advanced administrative tasks, you’ll gain expertise in managing SharePoint Online and Microsoft Teams, and refining user management with Microsoft Entra ID. You’ll also learn how to configure Viva Engage, fortify your defenses with Microsoft Defender, and ensure compliance with Microsoft Purview. By the end of this book, you’ll have sharpened your administrative skills, gleaned actionable insights, and learned best practices. Whether you’re a veteran admin looking for innovative solutions or a newcomer building a solid skill set, this cookbook is an indispensable resource for your professional growth. Who this book is forThis book is for IT professionals tasked with Microsoft 365 administration. Whether you’re new to Microsoft 365 administration or just looking for ideas, ...